Wedding planning can be an overwhelming task and often very stressful when things don’t go to plan. In this post I’m going to run through the most common issues I come across as a luxury wedding planner and how to overcome or even better prevent them!
Knowing how to trust a supplier
This is a tricky one as there isn’t a one stop place to find reputable suppliers in your initial wedding planning research. Many websites and blogs have directories but once you’ve found the suppliers you like the look of what do you do then? The first step is how do you feel when you look at their website and Instagram? Is it professional? Can you see images of real weddings, has their work been featured on any blogs or magazines and then links to the articles where they’re credited? Once you’ve done your research and you reach out to the supplier don’t be afraid of asking for references from real brides or asking them any questions you have doubts over. Genuine suppliers want to help you and will happily answer concerns. If the supplier new, you don’t have to be concerned, everyone starts somewhere and this lack of experience is probably being represented by their price.
Sticking to a budget
A well-written budget is the first things I do for all my clients, often I hear from friends “we’ve gone way over budget” normally the reason for this is not writing a detailed enough budget in the first place. The key steps to writing a successful budget are
- Set your max figure – now take away 5% to set aside for a contingency
- Break down your budget into categories. E.g; Flowers then sub-categories Table flowers, Bouquets etc the more detail you go into the more accurate your budget will be. This will also help you in supplier choices so when you receive detailed quotes you can compare easily
- Finally, set your three priorities for the wedding. What are the three things which are your most important must haves? This could be a band, photography, or free drinks for guests. Take your time over this as it will play a factor in your entire wedding planning. Then do your research into how much they cost. Once you have these three items you can work the rest of the budget around them.
If you do end up heading over budget revisit the budget and remind yourself of your three priorities, this will help you to reduce other areas and get back on track.
Too many guests and not enough room
So you’ve written your guest list and then gone on the hunt for a wedding venue, but the venue you love won’t accommodate your guest numbers so what can you do?
Highlight your list according to priorities, grab two highlighter pens and highlight one colour people who must be invited and label these guests A and the rest the other colour B. Now work through the B list and see if you can reduce. Comment ways to reduce are:
- Do you need to invite plus one’s you’ve never met?
- Can you speak with your parents and reduce the number of their friends or change them to evening guests?
- Do you want to invite children
Make sure you print some spare blank invites and once your RSVP’s start to come in you can then invite some B list if you have space.
Guests who don’t reply to RSVPs
Sadly it’s more common for guests not to respond to RSVP’s than do, try and make it as easy as possible for your guests. This can be done via enclosed stamped pre-addressed reply envelopes, email addresses so they can quickly email you, always have a date on your rsvp’s that’s a couple of weeks before your final numbers so you have the chance to chase up on RSVPs.
If all of this sounds like too much hassle then hiring Something Blue as your wedding planner will take a lot of these stresses from wedding planning. We will manage the entire wedding budget, rsvps and supplier research for you. Essentially leaving you to arrive on the day totally relaxed and knowing it’s all in control!